fort monroe

Unacceptable Case Notice

(Back Side)

AGENCY USE BLOCK

Subject: j DOB. SSN:

i ] The person identified above it no longer being considered for appoiniineiit.

I ] The person identified above was separated qn for the fctkjwing reason:

Jf separated for other Federal employment show foil name and mailing addrcu of new agency:

DATE SIGNATURE official TITLE

All information on the investigative forms should be providedVcompleted by the subject.
However, it is critical that data on qualifications, security, or suitability matters should be
furnished by the SUBJECT ONLY or agencies may use the FlPC- 391 . The Critical items
are:

TTEM

5FR5

SF*JF

SFS6

Foreign Activities

NA

NA

14 a-c

Foreign Countries Visited

NA

17

1 5

Selective Service Record

NA

14 a-b

20 a-b

Military Record

NA

NA

21 a-b

Employment Record

NA

NA

22

Police Record

NA

18

23 i-e

Medical Record

NA

21 a b

24 a-b

Illegal Drugs and Alcohol

11

19 a-b

2J a-b

Clearance fAcctii Denied or Debarred

NA

13 b

26 b

Financial Record

NA

20 b

27 a-b

Association Record

NA

NA

28 a-b

Signature/Dare of Certification

Page 5

Page 7

Page 9

Signature, 'T>ate of Recast

Page 6

Page S

Page L0

Amtntfmtnis 10 qualifications. Security, or suitability information also must be made by the
subject, verified with the subject's initials and date of the change.

L

All oilier changes made by aieecy dflkiiii must jadieUt thu pence's initial^ dale, and the SOI

(Stturily Office) or SON (Submitting Offiwj code.

Jf document authorship or amendment it uncertain, the iDvesii^aiivc request will be reja^ed (0 tht
syhmining agency wlhoiit Airther process iitg.

back FIPC 4SA - (rev 6W)

1

DOD/Army Scheduled Cases

10/1/99 through 9/30/00

(SSBI)

■ Amy 15 MDoD

Commitment: 5,000
heduled for all DoD (including Army ) as of 9/30/00: 3,806

Scheduled for Army as of 9/30/00: 535

Commitment: 13,000
heduled for all DoD (including Army) as of 9/30/00:12,001

Scheduled for Army as of 9/30/00: 2,371

2

DOD/Army Scheduled Cases

10/1/99 through 9/30/00

192 %

(NACLC) of Commitment

■ Amy 3 MDoD

Commitment: 25,000
Leduled for all DoD (including Army) as of 9/30/00: 48,123

Scheduled for Army as of 9/30/00: 12,328

3

Processing

Average days shown
Pending or Closed Complete

at OPM/IS to Closed

Background Investigations (Includes PRI, PRIS, MBI, LBI , B.

35 Day Service Requests

Total:FY 97 FY 98 FY 99 FY 00
Average Days: 8,733 9,956 8,355 12,111

26 24 24 26

75 Day Service Requests

FY 97 FY 98 FY 99 FY 00
Total: 1,697 2,715 3,120 6,410
Average Days: 65 70 61 61

120 Day Service Requests

FY 97 FY 98 FY99FY00
Total: 41,97832,680 31,44980,267

Average Days: 116 110 107 163

180 Day Service Requests

FY 97 FY 98
Total:

Average Days:

FY 99 FY 00
— 6,992

* 156

♦

100

50

o-l 1

FY 97 FY 98

♦ ♦

FY 99 FYOO

4

* Shown with 120 Day Service

Proce

JEOfl

fm&ti aci o

(Calendar Days)

100 i

issing Timeliness

IQ0

below are calculated from receipt at OPM/IS to Closed

\ll SOI's)

90

80

70

GO — 4

50 -

40

30

20

10 —

0 —
<$>

1 1 1 1 1 1 1 1 1 1 1 1

Oct-99

Nov-99

Dec-99

Jan-00

Feb-00

Mar-00

Apr-00

Miy-00

Jun-00

Jul-00

Aug-00

Sep-00

— •— NAC

56

45

58

69

54

37

46

37

32

38

28

44

^^NACI

60

57

63

72

66

55

52

55

60

57

52

50

NACLC/ANACI (All SOI's)

(Calendar Days)

Oct-99

Nov-99

Dec-99

Jan-00

Feb-00

Mar-00

Apr-00

May-00

Jun-00

Jul-00

Aug-00

Sep-00

—•—35 Day

64

52

65

61

52

44

37

43

36

42

43

47

—•—75 Day

54

56

56

64

62

65

63

50

58

61

65

61

120 Day

106

95

115

141

88

80

81

85

91

98

97

87

Note: Timeliness problems November through March 1999. ..Due to problems with the Defense
Security Services' automated system that supports the DCII, OPM was unable to routinely
search the DCII (a required NAC item for these investigations), which consequently impacted
case timeliness.

5

Decision Logic Table

OPM used the information from the
Defense Security Services' Decision
Logic Table and inserted a new
appendix to our Investigator's
Handbook to expand and cover certain
issues not normally covered as a part
of OPM's investigations.

6

Substantial/Major Issues Inc

Substantial... Major...

• sale of controlled substaircHranufacturing drugs

• possession for sale/resale? child molestation

• prescription fraud/forgery sexual assault

• prostitution

• sexual harassment

• bribery

• embezzlement

• grand larceny/theft

• mail theft

• burglary

• perjury

• black market activities

• assault & battery

• manslaughter

• possession of explosives

blackmail

counterfeiting

extortion

armed robbery

material intentional false sti

assault with a deadly weapc

kidnapping/abduction

murder

rape

arson

child abuse

• illegal sale of firearms/explc
carrying concealed weaporengaging in riots/civil dison
tampering with witness • desertion

Partial list from OPM Investigator's Handbook , Appenc

7

Army Investigation

Results

NACLC tfi4M®'Sh™ugh 9/30/00

Total Closedl2,686

)r No Actionable Issues: 7,711
ar to Substantial Issues: 3,800

Major Issues: 18

Other Issues: 1,157

SSBI-PR

Total Closed:l,746

)r No Actionable Issues:l,142
Minor to Moderate: 348

Major Issues: 33

Other Issues: 223

Minor to

Major

2%

Other

13%

SSBI

Total Closed: 179

3 r No Actionable Issues: 91

Minor to Moderate: 60

Major Issues: 5

Other Issues: 23

Minor to
Moderate
33%

8

New

Investigator
Training and
Oversight

Phase I
Phase II
Phase III

Phase IV

Observation (4 to 10 days)
Classroom Training (3 wee
On-the-job Training
(2 to 4 weeks)

Directed Work (6 wet

Hold Report Work Releasable by

Manager/Trainer (3-4 mon
Phase V Advanced Training Session

(1 Week)

Quality Control

Contractor Case Review

100 % Serious /Special
Issues

10% Minor/Non-issues

Contractor Quality
Control

OPM Quality Assurance

Oversight

* Random Pull Audit

• Customer Concerns

Investigator Integrity

.Program

Random Source
Reinterviews -
Contractor and OPM

Customer Complaints

(Subject, Source,
Agency)

Investigator Integrity
Program

Total Re-Contact Letters Completed:

Percent Returned with Problems Noted:

5 -n

11

jjojj Keopen
Requests

as of 9/30/00

Total Cases Closed: 44,638

Total Reopens: 97 ( .2%)

Reopens for additional work

Foreign

Preference

16 %

Arrests
5 %

Falsification

3 %

Medical

12 %

Other

25 %

Financial

38 %

12

13

Electronic Standard Forms

Lockheed Martin Energy
Systems is currently under
contract to develop software
for the collection of the SF
86 data and transferability
between subject, requesting
agency, and investigative
Features incfeMjeiiltcy.

0 Online encrypted internet access for applicants or
employees for preparation and storage of the
Standard Form.

0 Online access by Submitting Offices to review
subject provided information and add additional
information required to request investigation.

0 Only one entity has access to data at a given
time: Subject, Submitting or Security Office, or
Investigative Agency.

0 Server will reside at OPM in Boyers, PA, and will
be administered by OPM.

0 Since all data resides on the server, there is no
transmission involved.

0 Long term storage so that the subject can U ate
the original data when preparing for

Electronic Standard Forms

1 . Submitting Office agrees to
participate and is given server

5. Agency reviews e-QSP and:

✓ releases back to individual for
correction/addition, or...

✓ forwards to OPM for
submis

2. Subject wishes to
submit SF 86
electronically.
Submitting Office

t to

3. Individual creates/e/its e-QSP

4. Individual
releases
completed e-

6. OPM review e-QSP
and:

✓ releases back to Agency
for correction/addition,
or...

✓ accepts the

7. E-QSP data is
electronically
transferred to
OPM mainframe
to open an
investigation

8. Agency Use Information and
attachments are stripped from subject-
supplied information on server. 15

Subject s data will be available when
necessary for reinvestigation 5-15 years

Timeline for Electronic SF

April 2001

* Begin pilot with one component oi
Department of Commerce Mid-
April 2001.

June 2001

* Add additional agencies to pilot
June 2001.

Washington Headquarters
Services and

Internal Revenue Service has
volunteered to
be next.

October

* Fully available to interested
agencies October

2001 .

• Future development: add SF 85
and SF 85P

and other investigative forms.

• Access other investigative
agencies to server

16

Investigation's Web Site

WWW. O PM . G ov/Extra/Investigate

Examples of information you will
find:

□ Federal Investigations Notices

□ Organizational Structure

□ Suitability Tips

□ Relevant Executive Orders

□ Attachment Pages for SF 86 and SF
85P

□ Links to sites containing Standard
Forms

You are
cordially
invited for a
visit
to the
Federal
Investigation
s Processing
Center. Call

for more

informatio